Payroll processing timing issues for QuickBooks Desktop Payroll Assisted

Payroll processing timing issues for QuickBooks Desktop Payroll Assisted

Your payroll must be processed before 5 p.m., Pacific Time, two federal banking days prior to your paycheck date in order to guarantee your direct deposits go through properly with your QuickBooks Desktop Payroll Assisted subscription.

FAQs

What is payroll processing?

Payroll processing is when we download your payroll data to our computer system and then run the programs that actually processes your payroll. Payroll processing begins at 5:00 P.M. Pacific Time, two banking days before the paycheck date. 

Note: A banking day is a business day (Monday through Friday) that doesn't fall on a Federal Reserve bank holiday or on a state or local bank holiday. For more information on Federal Reserve bank holidays, go to theFederal Reserve bank holiday page. 

For example, if you send payroll on Monday and the paycheck date is Friday, payroll processing begins on Wednesday at 5:00 p.m. (Pacific time). If you don't send your payroll two banking days in advance, processing begins at 5:00 p.m. (Pacific time) on the day you send it, and payroll funds won't be ready until 2 banking days later.

Why is there a 2-day window?

Intuit needs 2 banking days to make sure your money gets to your employees and to the tax agencies on time. Intuit withdraws money from your account 1 banking day before the check date, then sends it to your employees accounts on the paycheck date, and to tax agencies when due. This process takes time. In fact, if you use online banking and bill payment, you know that you need to allow a few days to pay bills.

How far in advance can I send payroll?

You can send your payroll up to 45 days in advance, and it will be processed 2 banking days prior to the check date you submit. One banking day before the check date, on or around 12:01 a.m., payroll funds are deducted from the bank account you specified in QuickBooks Desktop. Accounts are typically debited before regular banking hours, so you should have sufficient available funds in your account the day before the actual debit occurs.

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